Version: aichuphotography.termsandconsitions_v1.0_20260129

Clients (hereinafter referred to as the “Client”) using the newborn photography services provided by AICHU photography (hereinafter referred to as the “Company”) are deemed to have agreed to these Terms and Conditions (hereinafter referred to as the “Terms”). Please read these Terms carefully before making a reservation.

Article 1 (Reservation, Payment, Cancellation, and Fees)

Reservation Method
Reservations are primarily accepted via Google Forms. In addition, we also accept reservations through Instagram direct messages (DM), LINE, and email.

Reservation Confirmation by Deposit
Reservations are confirmed upon receipt of the deposit specified by our company. Payment of the deposit can be made via PayPay or bank transfer (transfer fees are to be borne by the customer). Please note that the deposit is refundable only if the cancellation is made within the period during which no cancellation fee applies. If a cancellation fee applies, the deposit will be applied toward the cancellation fee. Please note that the deposit amount may be changed without prior notice.

Payment on the Day of the Session
On the day of the photoshoot, please pay the remaining balance after deducting the deposit via PayPay or in cash. If paying in cash, please prepare the exact amount as change may not be available.

Changes in Fees
Plan contents, fees, and travel expenses may change without prior notice. Confirmed reservations will be honored at the rates at the time of booking.

Cancellation Policy (Client-Initiated)

The deposit may be applied toward the cancellation fee, and any remaining balance will be billed.
Automatic cancellations due to no response are treated in the same manner.

Health Confirmation
The Company may contact the Client by 9:00 PM (Japan Standard Time) the day before the session to confirm health conditions. If no response is received, the Company may treat the booking as cancelled.

Article 2 (Client’s Responsibility for Child Health Disclosure and Safety Management)

Clients must provide detailed information in advance if their child has pre-existing conditions, allergies, medical history, or health issues. The Company shall not be responsible for any accidents, injuries, or health changes resulting from failure to provide accurate information.

Clients are required to supervise their child and any siblings at all times during the session.

Article 3 (On-Location Shoot Precautions and Property Liability)

Clients are required to move and secure furniture, household items, valuables, and fragile objects to a safe location prior to the session. The Company shall not be liable for any damage, loss, or theft resulting from the Client’s failure to do so.

While setting up and moving photography equipment, incidental contact with objects in the room may occur. The Company shall not be liable for any resulting damage unless caused by the Company’s intentional misconduct or gross negligence.

If pets are present at the location, they must remain in a separate room during the session unless for the purposes of the photoshoot, requested by the photographer. The Company shall not be responsible for any accidents or damage caused by pets. Requests to include pets in the session must be made in advance at the time of the booking.

The Client is required to ensure that children and pets do not approach or interfere with the photography equipment during the session.

If any damage is caused to the Company’s photography equipment, accessories, or other property due to the intentional act or negligence of the Client, family members, siblings, accompanying persons, or pets, the Client shall be responsible for the actual cost of repair or replacement. Further compensation may be sought if the damage to the Company’s property negatively impacts the booking of other clients as well as loss of business. 

Article 4 (Photography Content, Editing, and Data Management)

The Company has full discretion over photo selection and editing. RAW data will not be provided.
Posing requests may not be fulfilled depending on the child’s condition.
Data will be stored for six months from the session date.

Article 5 (Copyright and Usage Rights)

All image copyrights belong to the Company. Photos may be used for personal purposes only. Commercial use or unauthorized editing is prohibited.

Article 6 (Use of Images for Publication)

The Company may use images for websites, social media, portfolios, or promotional materials only with the Client’s prior consent.

Article 7 (Data Loss and Compensation Policy)

In the event of equipment malfunction, storage media failure, data corruption, or data loss:

• If all image data is lost, the Company’s liability is limited to either a reshoot or a full refund of the reserved photography plan fee.

• If part of the image data is lost, the Company will provide a reshoot or partial refund proportional to the extent of data loss.

The Company shall not be liable for emotional distress, loss of opportunity, or indirect damages.

Article 8 (Schedule Changes)

The Company may request schedule or content changes due to the health of the baby or family members, traffic conditions, the photographer’s health, or events beyond the Company’s reasonable control, including but not limited to natural disasters, fires, or other unforeseen circumstances.

Article 9 (Disclaimer)
The session content and posing may be changed due to circumstances beyond the Company’s control.

Article 10 (Exemption from Liability Due to Natural Disasters and Unforeseen Events)
The Company shall not be liable for any accidents, damages, or data loss caused by fires, earthquakes, floods, heavy snow, power outages, or other unforeseen events beyond the Company’s control, unless caused by the Company’s intentional misconduct or gross negligence.

Article 11 (Amendments to the Terms)

These Terms may be amended without prior notice. The updated version will be deemed published upon posting on this page. However, for confirmed bookings, the version of the Terms in effect at the time of booking shall apply.

Operator Name: Kaoru Siddiqui
Email: contact@aichuphotography.com