Version: aichuphotography.privacypolicy_v1.0_20260129

AICHU photography (hereinafter referred to as the “Company”) complies with the Act on the Protection of Personal Information of Japan and related laws and regulations, and handles all personal information obtained in an appropriate and secure manner.

Article 1 (Personal Information Collected)

The Company may collect the following personal information:

• Name, address, phone number, and email address

• Child’s name, gender, date of birth, and age

• Information regarding health conditions necessary for the photography session

• Records of inquiries and communications
  

Article 2 (Purpose of Use)

Personal information obtained will be used for the following purposes:

• Management of photography reservations and related communication

• Delivery of photography data and payment processing

• Responding to inquiries

• Analysis and research for service improvement and quality enhancement

• Address confirmation necessary for travel and on-location photography sessions

• Data storage and management during the retention period specified in this Policy

Article 3 (Security Management Measures)

The Company implements the following specific security measures to protect personal information and photography data:

• Storage of photography data and personal information on password-protected devices.

• Data management in an environment protected by antivirus software and security measures (only note: encrypted hard drive)

• Storage of data in environments inaccessible to unauthorized third parties

• Proper deletion of personal information and data after six (6) months
  
  

Article 4 (Prohibition of Third-Party Disclosure)

The Company will not provide personal information to third parties without the consent of the individual, except where required by law.

Article 5 (Disclosure, Correction, Suspension of Use, and Deletion)

Requests from the individual for disclosure, correction, suspension of use, or deletion of personal information will be handled appropriately in accordance with the Act on the Protection of Personal Information of Japan.

The Company may request identity verification documents to confirm the identity of the requester.

Please note that this may not apply in cases where the Company is not legally obligated to comply under applicable laws.

Article 6 (Retention Period and Disposal)

Personal information and photography data will be retained for six (6) months from the date of the photography session.

After the retention period, the data will be securely and properly deleted or disposed of.

Article 7 (Disclaimer)

While the Company takes maximum precautions to protect personal information, the Company shall not be liable for any leakage, loss, or damage of personal information caused by natural disasters (such as earthquakes, fires, floods, heavy snow), power outages, unforeseen circumstances, system failures, or unauthorised access by third parties, unless caused by intentional misconduct or gross negligence by the Company.

Article 8 (Changes to This Policy)

This Policy may be revised without prior notice in response to amendments to laws or changes in the Company’s services. The revised Policy shall become effective at the time it is posted on this page. However, if any revision is made after a booking has been confirmed, the Policy that was in effect at the time of the booking shall apply.

Operator Name: Kaoru Siddiqui
Email: contact@aichuphotography.com